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Guidelines

We kindly ask the authors to respect allocated presenting times:

Plenary lectures: 30 min presentation +5 min for discussion
Keynote lectures: 20 min presentation + 5 min for discussion
Oral presentations: 12 min presentation +3 min for discussion 

Please be advised that presentations exceeding the limit will be cut off by the chairing persons of the sessions in the interest of time.

Presenters do not have to bring their own computer. There will be a Windows based laptop computer that will be available in the session room. Your presentations (Microsoft PowerPoint preferably, 16:9) will be accepted in USB Flash Drive form. Participants should have their presentations upload and ready before the session starts.

Filename should be presenter’s surname (e.g. Surname.pptx).

Delivery of Presentations

Presenters are required to upload their presentations to the conference computer in the room where their lecture is scheduled before the beginning of the session. Presentations should be delivered using the conference equipment provided in the lecture room.

Only in justified cases related to data or presentation security may presenters use their own laptops. Such arrangements should be agreed with the technical staff in advance.
If requested by the presenter, the uploaded presentation will be deleted from the conference computer immediately after the presentation, under the supervision of the speaker.

Upload will be possible every day:

  • during coffee breaks or immediately after last talk of the day before the day of the presentation or
  • from 08:00-08:20 and during coffee breaks on the same day, if the talk is scheduled after lunch.

Important for MAC users:

To use Mac presentations on a PC-compatible computer, please ensure that your presentation is prepared according to the instructions provided below, before handing it over to the technician in the room where your presentation will take place:

  1. Convert it to PowerPoint or PDF.
  2. Use a common font, such as Arial, Times New Roman, Verdana etc. (Special characters might be changed to a default font on a PowerPoint-based PC).
  • Contributors are responsible for printing and providing their own posters for display at the congress.
  • Poster presenters are kindly requested to prepare their posters in B1 format (707 wide × 1000 mm long).
  • Portrait oriented layout is the preferred poster format. If you choose to use a landscape or square format please ensure that all printed materials are less than 70 cm in width. Failure to follow this requirement will mean that the poster will not fit on the allotted board.
  • The number of each poster abstract and of its corresponding poster board is provided in the appropriate session programme. The first part of this number indicates the Session and the second part the running number of the respective poster board in poster area.

Tape and technical equipment for the hanging of posters will be available, as well as assistance to help you mount your poster in the poster presentation area.

The Organizing Committee will not be responsible for posters that are not removed on time.

  • Each participant is entitled to submit maximum two abstracts, one for oral presentation and/or one for poster presentation. All abstracts must be in English

Only on-line submissions via template provided will be taken into account. Please note that the first author MUST be the presenting author. Presenting authors MUST be registered.

Only abstracts submitted as MS Word documents and prepared in accordance with the provided template will be accepted. Abstracts that do not meet the template requirements will be returned to the authors for correction.

Please note that the E-book of Abstracts will be the only published material. By submitting an abstract, authors confirm their consent to its publication in the E-book. If you do not agree to the publication of your abstract, please do not submit it.

  • Abstracts should be prepared off-line in advance in accordance with the template provided (Microsoft Word).
  • Abstracts must be submitted online via the submission form only (link).
  • Abstracts submitted by email will not be considered.
  • Abstracts must be received by the announced deadline. Abstracts received after the deadline will not be considered.
  • The name of the abstract must be “Surname_name_poster/oral presentation”
  1. Please select the session where you want to present your work and upload your abstract written in accordance to guidelines provided in the template.
  2. Please note that not all the sessions included in the call for abstracts will be programmed at the meeting. Depending on the number of abstracts received, the Scientific Committee will decide to accept, merge or cancel the session. In the latter case, the Scientific Committee will make suggestions to move your abstract to another session.
  3. Please select the way you prefer to present (oral or poster).
  4. By submitting your abstract, you confirm that you understand and agree that your abstract will be announced in the Conference Programme and published in the E-book of Abstracts (including any figures you provide), which will be publicly available during and after the Conference as an e-publication with an ISBN. By registering for the conference, you agree to abide by the Disclosure of Conflict of Interest policy. Please confirm that the abstract has not been previously published or presented and that the figures you include are your own work.
  5. You will receive an abstract ID number via email after you have submitted your abstract. Please refer to this abstract number in all correspondence regarding the abstract.

Notifications on the abstracts acceptance will be sent to authors on the 1st of March 2027. If you did not receive the notification, please contact us.